This is a page about paperwork. Hopefully this nice picture makes it more bearable.

How to use this page.

There is a lot of paperwork that goes into getting your group to camp. There is group-specific information that is unique to your campers and leaders, and there are common assets and information that are not specific to any one group (like the Surf City Handbook). From this page, you are able to access all of the required paperwork for your group.

Group-Specific Information

Please find your group’s name and open the page using the password you received via email.

Common Assets and Information

Please use these assets and information as required.

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Required Clearances for Leaders

All leaders 18 years and older will need a Pennsylvania Child Abuse Clearance and Criminal Record Check Clearance. These are valid for 60 months (5 years). As the Trip Leader, you are responsible for collecting your leaders’ clearances. When you’ve collected them, please submit them via the PKF Camps Leader Clearance Collector. You cannot attend camp/lead students without clearances! Some take more time than others, so please do not put this off and run the risk of you or a leader not being able to attend camp.

Follow these links to obtain clearances:

• Child Abuse Clearance

• Criminal Record Check Clearance

Ready to submit your leaders’ clearances?

Before uploading, please rename your files following the model below.

Model: Last name-File Name-YYYY (the year the clearance was issued)

Example: Smith-FBI Clearance-2023

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🧳 PACKING LISTS

There are subtle additions to the Leader Packing List that will help you and your students have a great camp experience!

Download the Camper Packing List or Download the Leader Packing List

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🛏️ Rooming Ratios

Please submit your provisional Rooming Ratios (formerly called “gender breakdown”) using the form below by Wednesday, June 12.

Submit your Provisional Rooming Ratios

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📚 Surf City Leader Handbook

The Surf City Leader Handbook highlights important safety and discipline procedures as well as some best practices to set you up to maximize your time with your students at camp. When you arrive at camp, all leaders will be asked to sign a document stating they went through this handbook during pre-camp training. Please be sure to distribute this resource to your leaders and review it together.

Download the Surf City Leader Handbook

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🚌 Information on Arrival and Departure

Please plan to arrive at Grace Adventures, 2100 N Ridge Rd, Mears, MI 49436, on Sunday at 4:30 pm. Please plan to depart on Friday at 1:00 pm. Upon arrival, the trip leader will check in with us and the Grace Adventures health officer. As a reminder, all student and leader medications need to be provided to the health officer in their originally labeled containers.

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💵 Information on Final Payment

As the group registration form noted, a $100 per spot deposit was due upon registration. Your final payment is due one week prior to your camp’s start date. If you have any questions regarding payment or need an update on where you currently stand, please reach out to Christa.

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🧮 Information on Final Numbers

Please be proactive in letting us know if there are any changes to the total numbers you have already communicated with us. In many cases, we can accommodate last-minute changes, but only if they are communicated in a timely manner.

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🥨 Information on Camp Store and Snack Bar

The snack bar is cash-only this year. The Camp Merch Store accepts cash and cards. In the next few weeks, you will be able to utilize our online camp store to place orders for merchandise and pick it up at camp

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💊 Medication Amendment Form

This form is only to be used if you (as a Trip Leader) or a parent/guardian needs to make an amendment to your or a camper’s medications. Medication Amendment Form