Trip Leader Resource Page
This is a page about paperwork.
How to use this page.
There is a lot of paperwork that goes into getting your group to camp. There are group-specific forms (things like Health Forms) that are unique to your campers and leaders, and there are common assets and information that are not specific to any one group. From this page, you can access all of the required paperwork for your group.
Group-Specific Forms - coming soon
Find your group’s name and open the page using the password you received via email. You will find your group’s Complete Paperwork Form as well as a link to view your group’s responses. Everyone coming to camp with your group must complete the Complete Paperwork Form.
Common Assets and Information
Terms and Conditions
Please read and familiarize yourself with the updated Terms, Conditions, and Payment Schedule found here.
✉️ Payment and Communication Schedule
March 24, 2025: Final Cancellation Deadline. All spots canceled after this date must still be paid for in full. This applies to all camps.
Final Balance Due: April 1, 2025 All spots must be paid for in full by this date. If the balance is not paid in full by the deadline, a late penalty of 5% of the remaining balance will be added.
Canceling Spots
Spots must be canceled using the online cancellation form only and no later than 11:59 P.M. EDT on March 24, 2024. Your church/group will be responsible for the full payment of all registered spots not canceled by 11:59 P.M. EST on March 24, 205.
📄 Required Clearances for Leaders
All leaders 18 years and older will need a Pennsylvania Child Abuse Clearance and Criminal Record Check Clearance. These are valid for 60 months (5 years). As the Trip Leader, you are responsible for collecting your leaders’ clearances. When you’ve collected them, please submit them via the PKF Camps Leader Clearance Collector. You cannot attend camp/lead students without clearances! Some take more time than others, so please do not put this off and run the risk of you or a leader not being able to attend camp.
Follow these links to obtain clearances:
Ready to submit your leaders’ clearances?
Before uploading, please rename your files following the model below.
Model: Last name-File Name-YYYY (the year the clearance was issued)
Example: Smith-FBI Clearance-2023
Student Leaders
We welcome student leaders at camp (typically a high school student helping lead a middle school group), but legally, if a student leader is under 18 years of age, they are not an adult leader and do not count toward the 1:10 ratio. Student leaders under the age of 18 should fill out the CPF as a camper and should not be counted in your total of Adult Leaders.
Legally, student leaders who are volunteering and under the age of 18 do not need clearances (although it’s never a bad idea to have them.)
🛏️ Rooming Ratios (Required from every group)
Rooming Ratios are due on March 22. A $100 late fee will be applied to your account if you submit my Rooming Ratios after this due date. Submit your Rooming Ratios.
🚌 Information on Arrival and Departure
Friday Overnight: Plan to arrive at Laurelville Retreat Center, 941 Laurelville Lane, Mt Pleasant, PA 15666, on Friday at 6:00 p.m.
Saturday Only: Plan to arrive at Laurelville Retreat Center, 941 Laurelville Lane, Mt Pleasant, PA 15666, on Saturday between 9:00 a.m. and 9:30 a.m.
Upon arrival, the trip leader will check in with us at the Welcome Center. View and download the Laurelville Grounds Map.
📅 Schedule
This schedule is subject to change without notice. Final schedules will be shared upon check-in at camp.